Documente – Services Package
Enterprise-grade content migration and governance between SharePoint, Nextcloud, and Microsoft 365 ecosystems, preserving full version history, metadata, and compliance.
Documente – Services Package
1. Discovery & Assessment (Entry Package)
Duration: 2–4 weeks | Price: Fixed fee
Our comprehensive discovery service scans your entire M365 tenant (SharePoint, Teams, OneDrive) and Nextcloud instances to provide a complete migration readiness assessment. We analyse data volume, metadata complexity, version history, and risk factors whilst conducting a thorough governance gap analysis.
The service includes MetaVox/SharePoint column mapping feasibility studies, compliance requirements review, and a detailed phased migration plan with timeline, cost, and ROI estimates.
Key Deliverables
- Automated content discovery scan
- Migration readiness report
- Governance gap analysis
- Executive summary
- Technical assessment
- Migration roadmap PDF
Perfect for: Organisations evaluating SharePoint → Nextcloud migration or hybrid strategies
2. Pilot Migration (Proof of Concept)
Duration: 4–6 weeks | Price: Fixed fee per pilot
SharePoint → Nextcloud
Migrate 1 Document Library to 1 Team Folder with full metadata and version history preservation
Nextcloud → SharePoint
Transfer 1 Team Folder to 1 Document Library with MetaVox to SharePoint column mapping
Link Conversion Pilot
Convert 100–500 files to .URL shortcuts with comprehensive rehydration testing
Service Includes
- Dynamic Team Folder creation
- Metadata transformation rules setup
- Version history validation (100% preservation)
- User acceptance testing with your team
- Post-migration governance recommendations
Deliverables
Receive migrated content, comprehensive validation report, and transformation rules template to guide your full migration programme.
3. Full Migration Programme (Enterprise Scale)
Duration: 3–12 months | Price: Milestone-based
01
SharePoint → Nextcloud
Full content migration from libraries to Team Folders, link conversion with .URL shortcuts and zero storage, metadata transformation to system-wide tags or MetaVox columns, 100% version history preservation, and incremental migration support
02
Nextcloud → SharePoint
Team Folders migrate to Document Libraries, Teams, or OneDrive with MetaVox to SharePoint column mapping for all datatypes, complex mapping including User fields, Managed Metadata, and Lookup, version history preserved, and bidirectional rehydration
03
Nextcloud → Nextcloud
Cross-server migration capabilities, Documente metadata transfer and transformation, and dynamic destination provisioning
Programme Features
- Custom discovery and mapping workflows
- Conditional routing with transformation rules
- Change management and user training
- Post-migration governance framework
- 24/7 migration support during cutover
- Comprehensive validation and testing
Documente - Service Differentiators
Documente delivers capabilities that standard migration tools simply cannot match, ensuring your enterprise content transitions seamlessly with complete fidelity.
Service Delivery Process
Our proven four-phase methodology ensures smooth, risk-free migration with minimal disruption to your operations.
Phase 1: Discovery (2 weeks)
Comprehensive tenant scan and content inventory, metadata mapping workshop with stakeholders, and migration roadmap approval
Phase 2: Pilot (4 weeks)
Test migration of one library or folder, validation and stakeholder review process, and production rules finalisation
Phase 3: Full Migration (Months)
Batch 1 migrates high-priority content, followed by Batch 2–N covering remainder by priority. Cutover weekend includes 24/7 support, followed by validation and hypercare for 4 weeks
Phase 4: Governance Setup
MetaVox/SharePoint column deployment, search optimisation, and comprehensive user training programme
Documente – Services Package
SharePoint to Nextcloud Migration Simplified
Full Version History
100% preservation of timestamps, users, and comments
Metadata Preserved
Complete transformation across all datatypes
Zero-Downtime Links
Seamless link conversion with bidirectional rehydration
Enterprise Scale
Proven delivery for organisations of any size
"Documente moves your content from SharePoint to Nextcloud with 100% version history, metadata, and zero downtime – or back again."